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Executive Assistant

Undertakes a variety of administrative and executive support related responsibilities to ensure efficient and effective operations across the Finance Office.

Key Responsibilities:
• Manages the CFO's calendar, interacting with both internal and external executives and/or their offices to coordinate a variety of meetings / presentations / board meetings etc. and all relevant paperwork, agendas and ground logistics.
• Managing ravel requests, both scheduled and adhoc for the CFO and his team, including flights, hotels, visas, and ground logistics. This also extends to group bookings, catering and conference facilities.
• Assisting with strategic planning of group events including team building activities, townhalls, seminars and festive events.
• Manages LPO’s and PO’s for unbudgeted requests.
• Drafting, editing and proof-reading emails, letters and internal comms.
• Manages and maintains an electronic documentation control system to ensure ease of access to required information/documentation at all times.
• Conducts research and carries out due diligence on specific subjects/products/services.
• Manages corporate gifting and greetings all year round.
• Identifies and implements improvements and modifications to clerical and administrative procedures to ensure the highest standards of clerical/administrative support to business activities.
• Supporting priority and time-based projects and on-going assignments including office logistics coordination, employee engagement projects, etc

• Supporting HR team with projects, team outing and activities. Coordinating tasks and assignments within HR/Admin and other divisions as required.

• Helping the recruitment team with coordination of the interview arrangements between hiring managers and candidates/

 

 Skills:
• Proficient Microsoft Outlook, Teams, Word, Excel and PowerPoint
• Excellent corporate communication skills
• Tact and discretion
• Cultural diversity
• Creative
• Head strong decision maker
Candidates Requirements:
• Bachelor degree preferred
• Fluent in English
• Minimum of 5 years’ experience in high level executives' office
• Minimum of 2 years’ experience in the UAE
• Currently residing in Dubai
• Polished and presentable EA