Select Any Job

1. Receives General Correspondence, RFQs, and LPOs through phone, fax or e-mail, checks tenders and auctions on-line and disseminate the same to the concerned staff within the department in order to ensure all communications received are recorded and acted upon.

• Quality & Timely response of coordinator duties

1. Prepares quotations / tenders in coordination with sales staff and submit the same per required terms and conditions stipulated in the tender documents in order to comply with company sales policy.

• % Accuracy of quotations prepared and submitted

1. Processes PO to suppliers, receives and checks Order confirmation, prepares MOH Import Permit documents, follow up shipments until it reaches our warehouse and entered in system to release Sales Orders.

• % of POs made, shipments cleared and Sales Orders closed.

1. Up on sales team request to generate bank guarantee and the copies of bid bond and performance bond should be filed with all supporting documents to maintain proper records.

• % Accuracy of Guarantee

1. To Maintain proper record and filling for important documents such as price list, quotations, customer order, sales reports, contracts

• % Accuracy of record and filling

1. Proper coordination with all internal departments, accounts, logistics, warehouse to ensure the sound flow of work.

• % of Coordination

1. To maintain complete records of all received customer LPO’s and placed purchase order to prepare report for sales manager.

• % Accuracy & Timely submission of reports

1. To ensure that all confidential documents given to him/her should be fully protected.

• No. of deviations

1. Provide assistance in the travel of team members by organizing business trips, visa application processing and ticket purchase etc. in order to ensure business travel of all team members is efficiently organized.

• % of successful business trips closed

1. To familiarize himself with the company Policy and strictly recommended to make sure at all the time AKI interest is fully protected.

• %Compliance with AKI Policy

Minimum Qualification: Bachelor’s Degree in any discipline or Equivalent Experience

Minimum Experience: 3 years of experience in the medical equipment field.

Job Specific: Listening Skills, Analytical ability, Organizational Skills, Problem Solving Skills, Basic Computer Skills including MS Office

Generic Skills: Communication Skills, Interpersonal Skills, Self-Management, Verbal and Written English Skills

Financial Scope: Tender/Quote Preparation

Reporting Staff: None

Decision Making Authority: None

Working Environment: Office Environment

Internal Relationships: MEDLAB staff, Warehouse, Accounts, HR and other AKI business units as required.

External Relationships: Suppliers and customers

Statements in this document are intended to reflect, in general, the duties and responsibilities of the position, but are not to be interpreted as totally inclusive.

By GM:_____________________________________________Signature ___________________