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JOB PURPOSE: 

Specialist - IT Procurement is required to process purchase orders and keep purchase records updated with the relevant information. Monitor IT end user equipment stocks and ordering new items as required. Manage IT Contracts Register and provides timely updates on renewals. Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc. Maintaining good supplier relations and negotiating contracts.

• Responsible for preparation and processing purchase orders in accordance with company DOA, policies and procedures
• Negotiating with Vendors on purchasing (in terms of best price, delivery timeline, terms & conditions, quality)
• Tracking and monitoring shipments to ensure on time delivery
• Ensuring receipt of invoice from the vendors and forwarders & forward the same to accounts department for payment process
• Maintaining complete updated purchasing records/data in the system
• Updating Stock Statement Report daily
• Prepare suggested stock purchase orders in coordination with Reporting Manager
• Managing contracts, documents & new account set up forms
• Support in managing the supplier relationships and performance, addressing any issues that may arise.
• Any other duties as and when assigned

• Minimum Qualification: University Degree Or Equivalent Experience

• Minimum Experience:  5+ years of procurement experience

Job Specific

• Strong knowledge of IT products, technologies, and industry trends
• Knowledge of procurement processes and procedures
• Analytical and negotiation skills 
• Fluency in spreadsheets (Excel) 

General skills

• Good negotiation, communication, and interpersonal skills
• Detail oriented and thorough

• Financial Scope: None
• Reporting Staff: None 
• Decision-Making Authority: None

WORKING ENVIRONMENT & COMMUNICATION  

• Working Environment: Office   
• Internal Relationships: IT Team, Finance Team, Business Teams 
• External Relationships: IT Suppliers, Contractors, Consultants